There are cheaper doula tools, and there are bigger platforms. Here is where DoulaFlow sits between them.
The ten and twenty dollar doula tools are real, and nobody is lying about the price. What they generally do is cap something, most often how many clients you can hold. That number rises as your practice grows, which is precisely when you have the least patience for renegotiating your software.
The general business platforms are a different story, and they are not the cheaper option. The ones doulas end up comparing us to start at about the same monthly price as DoulaFlow and climb from there, with capable features held behind higher tiers and a limit on how many people can log in. Several of them also process your payments and take a percentage of every one.
DoulaFlow does not cap clients. Twenty-five clients cost what five cost. You pay for doula seats, meaning people who log in, at $8 a month for each one past the first two, and nothing else. A busy year does not come with an invoice attached.
We are not in your payment path at all. You connect your own account, your client pays you directly, and whatever your payment processor charges is between you and them. We never add a percentage on top, because we never touch the money.
There is one limit, and it is worth explaining, because it is the only one. Fifty e-signature sends a year per seat. Each of those costs us around seventy cents with the service that sends them, and we absorb that rather than passing it on. Where a limit exists here, it is because something is genuinely being paid for.
And what you pay is not only for you. Every client you work with gets her own portal, with her appointments, her documents and a week-by-week view, and she never pays us anything. You are buying software for your practice and for your clients in the same subscription.
If what you need is the basics of a CRM, cheaper and free tools will do that, and you should use one. They are good at it. We put the real prices of Dubsado and HoneyBook next to ours so you can see what the difference buys. If you work alone, what the best CRM for a solo doula has to solve is its own question, and we answered it separately. The trial gives you fourteen days with your real clients and no card, so you can find out which of those you are before you decide.
Your day, ranked
Home opens on what is actually open, with a birth that is close above an unsigned contract.
Deposits, balances, one reminder
Balance due dates follow the pregnancy, and your client pays through your own PayPal or Venmo.
A portal for every client
Her appointments, documents, invoices and week-by-week view. She never pays us anything.